AI Event Chatbot

24/7 Helpdesk

via WhatsApp for
Seamless Experiences Instant Answers Reduced Staff Workload Mobile-First Support Your Event Needs

Reduce staff workload and enhance attendee satisfaction with our 'done for you' AI solution for conferences and events.

Contact us now
  • Full-Service Helpdesk
  • GDPR Compliant
  • Mobile-first solution

Instant Answers,
Zero Effort.

Get your event attendees the information they need, instantly via WhatsApp. Our "done for you" package includes complete AI training and setup – so you can focus on your event, not the tech.

> 0 %

Queries answered effectively

0 weeks

Ready for your Event

~ 0 %

Support Staff Reduction

AI Event Chatbot

Key Features designed
for Effortless Event Management

24/7 Instant Support

Provide round-the-clock assistance to attendees across time zones, ensuring no question goes unanswered, day or night.

Handles All Event Data

From detailed agendas and speaker bios to interactive floor plans and FAQs, our AI can be trained on all your crucial event information.

Accessible via WhatsApp

Leverage a familiar and widely used platform – no need for attendees to download a new app, increasing adoption and ease of use.

Multi-Language Support

Cater to a diverse international audience by offering support in multiple languages, enhancing inclusivity and attendee satisfaction.

We were particularly impressed with how the AI Helpdesk addressed accessibility at #ZeroCon25. Providing instant information through a familiar platform like WhatsApp made a real difference in ensuring everyone could fully participate and benefit from the event. This technology is a valuable asset that will also benefit future Zero Project events and activities.

Prof. Dr. Michael Fembek CEO of the Zero Project
Free Demo

The smart way to support events: Instant WhatsApp

Try the AI Event Chatbot now via WhatsApp!

 
Say Hi to the EventBot

By contacting us via WhatsApp, you agree that we process your phone number and any information or media you choose to share, in accordance with our Privacy Policy: Link

How it works for you:
Ready in Just Two Weeks

Our 'done for you' setup is streamlined for speed. Because we utilize proven AI components and select the optimal tech, your GDPR-compliant AI Event Chatbot is typically trained and ready for your event attendees in just 2-3 weeks.

Simply tell us the dates of your event and the expected number of attendees. This helps us tailor the AI's capacity to your specific needs.

Share your essential event information with us. This includes your agenda, speaker details, FAQs, floor maps, and any other data you want your attendees to easily access.

Our expert team will build and train your dedicated AI Event Helpdesk using the data you provide. You'll have the opportunity to test the system and provide feedback, allowing us to fine-tune it for optimal performance before your event goes live.

Simple for Attendees, Effortless for You

How it works for Attendees:
Mobile first solution

Getting instant event support is a breeze. Attendees simply follow these easy steps to get the information they need, right at their fingertips.

01.

Scan the QR Code

Upon arrival or via event materials, attendees simply scan a QR code with their smartphone camera.

  • Effortless Start
  • Instant Access
  • No extra App required

02.

Opens WhatsApp Chat

This instantly opens a direct WhatsApp chat with your event's AI-powered helpdesk within their smartphone.

  • Direct and Personal
  • Start Talking Immediately
  • 80% Adoption Rate of WhatsApp

03.

Ask Questions Naturally

Attendees can type or speak their questions in natural language, as if they were chatting with a friend.

  • Supports Text and Voice
  • Understands Natural Language
  • 50+ Languages Support

04.

Get Instant Answers

The AI quickly processes their query and provides relevant and accurate information from the event database.

  • Receive Media Rich Response
  • Comprehensive Information
  • Always Available

Got a question?
Get your answer

Quick answers to questions you may have. 

Yes, it can support multiple languages to cater to a diverse audience.

Definitely! Our solution not only supports text input, but also voice and even images. If desired, AI Event Chatbot can also respond by voice in the language of the participant.

The AI Event Chatbot securely stores interactions anonymously on European servers. We provide a report after each event showing frequently asked questions and other insights.

You need an unused WhatsApp phone number and detailed event information. The more detailed, the better, as we're training the AI specifically with this data.

AI Event Chatbot can handle questions about agendas, speaker bios, floor plans, FAQs, and other event-specific information. Depending on the question, the answer is given as text, voice message or media (e.g. an image with a floor map).

We recommend sharing a QR code with participants a few days before the event. Additionally, displaying QR codes in prominent locations at the event works well.

We suggest keeping the chatbot active for a few days post-event for any leftover questions. It is then deactivated, but the phone number can be reused, or a standard reply can be set up.

Anyone with the WhatsApp number can interact with the bot, as it functions like a regular WhatsApp contact. Restrict access by controlling who receives the QR code.

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Ready to Transform Your Event Support?

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